Location: London, United Kingdom
Duration: Permanent
Salary: Competitive, plus benefits
Hours: 35 hours per week
About the role
Job purpose: The Accounts Receivable Assistant will support all stages of the accounts receivable process, ensuring that customer invoices and queries are handled promptly and effectively. Additionally, they will play a crucial role in ensuring financial entries are accurately recorded.
Key responsibilities
- Issue royalty invoices according to contractual agreements, ensuring that royalties are accurately calculated by the customer and correctly entered in Salesforce by the legal team.
- Calculate and invoice annual fees and other fixed payments according to contractual agreement.
- Set up advance opportunity invoices in Salesforce in line with contractual agreements.
- Issue credit notes when required.
- Integrate invoices into Business Central, ensuring correct deferral of revenue.
- Monitor and process UK payments received.
- Efficiently manage the revenue email inbox to promptly address and resolve customer queries and manage communications.
- Credit control, collaborating closely with the Legal team and Translation, Adoption and Copyright (TAC) team.
- Send and reconcile monthly customer statements.
- Prepare monthly reporting, for example aged debtors reporting for presentation at monthly meetings.
- Publications:
- Run daily reports from the payment processing platform (IFRS Foundation web shop).
- Run invoice integration between the web shop and Business Central.
- Liaise with IT team to resolve invoices that fail integration.
- Liaise with Customer Services team to resolve any queries on invoices/payments received.
- Post cash receipt journals for all web shop sales.
- Bank reconciliation (publications account).
- Maintain refund register.
- Reconcile customer accounts.
- Reconcile stock report.
- Reconcile deferral report.
- Perform stock count at year-end.
Salesforce
- Consistently maintain and update Salesforce to ensure it contains accurate and relevant contract information.
- Continuously improve Salesforce processes to optimise royalty revenue coordination.
Other
- Support the timely preparation of revenue reports from Business Central and Salesforce.
- Support the preparation of annual budgets.
- Assist with balance sheet reconciliations.
- Assist with internal and external audits.
- Handle ad hoc requirements.
- Act as back up to the revenue team and provide ad hoc support to the revenue team and the wider Finance team as required.
Required skills
- Excellent communication skills both written and verbal.
- Ability to work from own initiative.
- Proactive manner, ability to use own initiative and willingness to accept responsibility.
- Process-focused and methodical manner, with a high level of accuracy and attention to detail.
- Highly organised and focused, able to multi-task and manage workload to ensure that priorities are met.
- A motivated team player, who can work effectively with other team members.
- Eagerness to learn and willingness to listen to others; ability to follow instructions and respond positively to constructive feedback.
Qualifications and experience
Essential
- Previous experience with accounts receivable and/or accounts payable.
- Previous experience working with multiple currencies.
- Proficiency in Excel.
- High level of attention to detail and accuracy.
Preferred
- Work towards a recognised accounting qualification (AAT/ACCA/CIMA).
- Experience working in an international environment.
- Experience working with Business Central and Salesforce.
To apply
Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:
- the job title/position you are interested in (in the subject line of your email); and
- covering email/letter detailing how you meet the specified role requirements and your salary expectations.
Closing date: 18 April 2025
Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.
