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Location: London, United Kingdom
Duration: Permanent
Salary: Competitive, plus benefits
Hours: 35 hours per week

About the role

Reports to: Global Accounts Payable Manager

Job purpose: Support the Finance team in providing an accurate and efficient accounts payable function for the global organisation. This role reports to the Global Accounts Payable Manager, with some tasks also delegated by another Accounts Assistant in the department.

Principal responsibilities

Responsible for the accurate management and co-ordination of the global accounts payable (AP) function:

  • Inbox management—Check and categorise emails in finance, AP and expenses. Flag relevant emails to Global Accounts Payable Manager (APM).
  • Mail tray—Regular check of the finance mail tray.
  • Invoice processing—Code, process and input supplier invoices into Business Central Dynamics 365.
  • Template creation—Create new templates in the invoice reading software (Continia), ensuring correct coding. Collaborate with the Management Accountant and department heads as needed.
  • Vendor setup—Set up new supplier and employee vendor cards in Business Central Dynamics 365. Ensure procurement process and due diligence are completed for new suppliers.
  • Invoice authorisation—Obtain appropriate authorisation for all supplier invoices.
  • Payment preparation—Prepare weekly payment runs, including Bankers' Automated Clearing System (BACS), manual and multi-currency payments, across all entities. Set up necessary templates.
  • Payment posting—Post all payments in Business Central Dynamics 365 across all entities.
  • Issue resolution—Work closely with the APM and banks to resolve any rejected payments. Address payment and processing queries promptly.
  • Timely payments—Ensure accurate and timely payments to suppliers and employees.
  • Liaison—Communicate with administration staff in other locations on accounts payable matters.
  • Record keeping—Ensure accounts payable records are filed correctly and efficiently.
  • Process improvement—Identify and suggest improvements for process efficiency.
  • Deposit invoice processing—Process payments for deposit / pro forma invoices, ensuring approvals align with the segregation of duties (SoD). Chase VAT invoices as needed.
  • Aged creditors review—Regularly review and take steps to reduce aged creditors and invoices in process.
  • Backup support—Provide back-up for AP team during annual or sick leave.

Other duties:

  • Assist with month/year-end procedures.
  • Produce further additional reports as required to support the month-end close or quarterly reporting process.
  • Review direct debit journals and supporting documents.
  • Assist with year-end audit.
  • Provide additional analysis and reconciling of general ledger accounts as required.
  • Resolve accounting or documentation issues and discrepancies as they arise.
  • Assist with other accounting matters as and when required.
  • Complete special projects and miscellaneous assignments as required.

Skills, attributes and experience required

  • Highly organised and focused, able to multi-task and manage workload to ensure that priorities are met.
  • High level of attention to detail; ability to produce reliable, accurate work.
  • A motivated team player, who can work effectively with staff at all levels.
  • Eagerness to learn and willingness to listen to others; ability to follow instructions and respond positively to constructive feedback.
  • Ability to work and make decisions autonomously, while recognising the importance of process and compliance.
  • Excellent spoken and written communication skills.
  • Ability to be discreet, with an understanding that confidentiality is essential, as you will be dealing with personal information.
  • Ability to be flexible, understanding that sometimes requirements can change.

Qualifications and experience

  • Experience in an accounts payable position is ideal but not essential.
  • Demonstrable knowledge and experience of accounting systems is desirable but not essential, preferably Microsoft Dynamics Business Central and/or Continia.
  • Microsoft Excel and Word skills.

To apply

Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:

  • The job title/position you are interested in (in the subject line of your email); and 
  • Covering email/letter detailing how you meet the specified role requirements and your salary expectations.

Closing date: Closed

Interviews are held via video conference as part of our standard international recruitment process.

Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within twelve weeks of the closing date you may assume that your application has been unsuccessful.

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