Location: Frankfurt am Main (Germany), with flexible, hybrid office/home working offered
Salary: Competitive, plus benefits
About the role
Reports to: Manager—Executive Coordinators
A team of executive coordinators works together to provide administrative support across the organisation. Each coordinator has their own responsibilities; however, these may shift from time to time and coordinators will cover for each other during periods of leave. The successful candidate will be someone who has a flexible attitude, is able to assume responsibility for a range of tasks and enjoys helping to make the lives of others easier.
The Executive Coordinator (ISSB) will provide administrative support to ISSB Technical staff and coordinate ISSB monthly board meetings.
ISSB Board members and staff support
- Co-ordinating detailed and frequently changing national and international travel arrangements, including itinerary planning, securing visas and other travel documentation, arranging car/rail/flight/hotel bookings applying IFRS Foundation travel policy.
- Set up meetings as requested by individual board or staff members, and support diary updates and create itineraries as required.
- General administrative support, as requested e.g. printing meeting support documentation, correspondence, arranging dinners.
- Managing logistics for meetings, conference calls and video conferences.
- Provide backup support to other executive coordinators as needed to meet meeting and technical deadlines. [Working really well as a team of support staff is important to us.] This will include working closely and covering for other colleagues on their days off.
- Undertake ad hoc projects as and when required.
ISSB monthly board meetings
- Creating and managing the board week agenda.
- Liaising with staff based in other international offices.
- Preparing project plans related to board week.
- Organising venues/meeting rooms.
- Working with the IT support team to coordinate meeting access and broadcast technology requirements.
- Compiling and distributing meeting materials.
- Sending calendar invitation for all the board sessions and associated events.
- Arranging catering for the meeting week.
- On-site meeting/events assistance.
Required skills and experience
- Previous experience of supporting a senior team in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
- Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
- Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
- High level of autonomy and resourcefulness and strong problem-solving skills.
- Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately.
- Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.
Please send a detailed CV/résumé to firstname.lastname@example.org. Please include the following information or your application may not be considered:
- the job title/position you are interested in and the location of the job (in the subject line of your email); and
- covering email/letter detailing how you meet the specified role requirements and your salary expectations.
Closing date: 15 October 2023
Interviews are held via video conference as part of our standard international recruitment process. Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.