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Location: Montreal, Quebec (Canada)
Duration: Permanent, hourly
Salary: Competitive, plus benefits
Hours: 40 hours per week

About the role

Team: International Sustainability Standard Board 

Reports to: Manager—Executive Coordinators

What we are looking for

A team of executive coordinators work together to provide administrative support across the organisation. Each coordinator has their own responsibilities; however, these may shift from time to time and coordinators will cover for each other during periods of leave. The successful candidate will be someone who has a flexible attitude, is able to assume responsibility for a range of tasks and enjoys helping to make the lives of others easier.

Specific responsibilities will include

  • Diary management across multiple time zones, including booking meeting rooms, dial in details, and external AV if required.
  • Manage extensive, detailed and frequently changing national and international travel arrangements, including:
    • booking transport and accommodation, applying the Foundation’s travel policy;
    • completing/securing visas and other travel documentation; and
    • itinerary planning.
  • Processing expenses and credit card reconciliations.
  • Scheduling meetings and events, often with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to co-ordinate availability.
  • General administrative support, as requested e.g. correspondence, arranging dinners.
  • Assisting with the smooth running of the office, this could include ordering taxis, couriers, booking and ordering lunches, meeting rooms, office stationery and other general office supplies.
  • Undertake ad hoc projects as and when required.

Required skills and experience

  • Must be bilingual in French and English (fluency in speaking, reading and writing).
  • Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
  • Previous experience of supporting senior-level executives in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
  • Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
  • Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
  • High level of autonomy and resourcefulness and strong problem-solving skills.
  • Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately
  • High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
  • Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.

To Apply

Please send your application materials to Please include the following information or your application may not be considered:

  • the job title/position you are interested in (in the subject line of your email);
  • detailed CV/resume; and
  • overing email/letter detailing how you meet the specified role requirements and your salary expectations.

Closing date: Ongoing

Interviews are held via video conference as part of our standard international recruitment process. Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.

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