Location: Canary Wharf, London (United Kingdom); officed-based role with flexible, hybrid office/home working offered
Salary: Competitive, plus benefits
Hours: 35 hours per week
About the role
Reports to: Programme Director
The Publishing Project Manager will work effectively on a global basis to liaise with key stakeholders, associated governance mechanisms and relevant business teams to:
- ensure a comprehensive publishing programme is developed, maintained, monitored and delivered in support of all Foundation Standard-setting and publishing activities;
- manage and continuously improve the publishing-related business processes, to ensure effective delivery of the publishing programme;
- lead internal stakeholder management, communications and reporting; and
- lead issue management and resolution where appropriate, ensuring escalation of schedule conflicts and capacity challenges appropriately.
- Ensure effective internal stakeholder engagement, management and liaison.
- Develop and maintain publishing programme and component project plans and manage associated risks and issues.
- Continuously maintain and manage the organisation’s consolidated timetable, tracking progress and activities of business teams involved in end-to-end publishing.
- Assess and resolve delays or changing external factors that affect the publishing programme and communicate about them to the required stakeholders and business teams.
- Manage the liaison between teams and stakeholders to ensure all parties agree to proposed publishing-related timescales and deadlines.
- If conflicting demands require resolution, manage the processes with the prioritisation team to obtain prioritisation decisions and communicate and push through the programme plan in a controlled, efficient and effective manner.
- Continuously improve the business processes underpinning the publishing programme from creation to delivery, in consultation and with buy-in from internal stakeholders.
- Identify technical staff training needs on publication process and work with the heads of editorial, publishing, information management and external affairs to deliver that training.
- Ensure that the work management platform is fully operational and maintained to provide required management information in support of decision making.
- Use the work management tool to:
- support capacity planning across the teams involved in publishing processes;
- track drafting and editing teams’ status to ensure deadlines are met;
- manage freelance proofreading assignments and update the assignments when drafting and freelancer schedules change; manage freelancer timesheets and invoices; and
- ensure appropriate management information is available to key stakeholders.
- Support key stakeholders and teams with project and ad-hoc tasks as required:
- arrange for editorial insight of final stages of document preparation and publication;
- manage diaries and meetings;
- manage documents—by producing, compiling and circulating;
- manage record-keeping; and
- mange administrative assignments.
Experience and qualifications sought
- Experience and training in publishing from point of conception to delivery and distribution, including experience of editorial, production management and publishing for print and web.
- Significant experience of managing multi-location publishing projects to ensure high quality and adherence to schedules.
- Experience with project management disciplines.
- An ability to work collegially with others and effectively engage with all stakeholders.
- An ability to communicate clearly both verbally and in written formats.
- An ability to work flexibly, multi-task effectively and respond constructively to conflicting demands.
- Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy and the ability to reliably compile and analyse data.
- Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
- An ability to follow instructions and respond constructively to feedback.
- Proficiency in MS Office 365 Tools for communication and collaboration, particularly Teams, SharePoint and Outlook.
- Project management training or certification.
- Knowledge of Adobe Workfront.
- Proofreading or copy-editing experience or certification.
Please send a detailed CV/résumé to firstname.lastname@example.org. Please include the following information or your application may not be considered:
- the job title/position you are interested in and the location of the job (in the subject line of your email); and
- covering email/letter detailing how you meet the specified role requirements and your salary expectations.
Closing date: Closed
Interviews are held via video conference as part of our standard international recruitment process.
Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.