Join the Staff—Executive Assistant to the Executive Director (Maternity Cover)

Location: Canary Wharf, London (United Kingdom)
Officed-based role, with flexible, hybrid office/home working offered
Duration: Fixed term to provide maternity cover (12 to 13 months)
Salary: Competitive, plus benefits
Hours: 35 per week

About the role

Reports to: Trustee Relationship Manager

We are looking for an experienced Executive Assistant to support the Executive Director in the management of the Foundation’s operations and the development of organisational policy and strategy.

Key responsibilities

Executive Director Support

• Extensive inbox and calendar management; prioritise inquiries and requests while troubleshooting conflicts and exercising tact; make judgements and recommendations to ensure smooth day-to-day engagements.
• Co-ordinating detailed and frequently changing national and international travel arrangements, including itinerary planning, securing visas and other travel documentation, making car/rail/flight/hotel bookings.
• Acting as the primary point of contact for internal staff and external organisations - fielding calls, responding to queries and requests, and accurately relaying messages.
• Liaising with internal staff (eg other support staff, senior management and Trustees) and external stakeholders at all levels (eg officials from government, senior figures from regulators, the accounting profession and other international bodies).
• Managing logistics for meetings, conference calls and video conferences.
  • Co-ordinating preparation and travel arrangements for events e.g., speaker engagements.
• Dealing with all administration:
  • Managing correspondence and drafting responses as required.
  • Document management.
  • Controlling all signatory requests.
  • Processing expenses and credit card reconciliations.

Chair of Trustees Support

• Acting as the primary point of contact for internal staff and external organisations - fielding calls, responding to queries and requests, and accurately relaying messages.
• Co-ordinating detailed and frequently changing national and international travel arrangements, including itinerary planning, securing visas and other travel documentation, making car/rail/flight/hotel bookings.
• Dealing with all administration:
  • Managing correspondence and drafting responses as required
  • Document management.
  • Controlling all signatory requests.
  • Processing expenses and credit card reconciliations.

Other ad hoc administrative and project duties as required including, but not limited to:

• Management of the IASB and ISSB transparency registers.
• Supporting the work of the Trustee Committees and other working or advisory groups that may be established to facilitate the work of the Executive Director and the Trustees.
• Working with Executive Coordinators across the organisation to ensure appropriate cover during periods of annual leave and to provide support during periods of high workload.

Skills, experience & qualifications sought

Qualifications and experience

• Previous experience of supporting a senior-level executive in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
• Previous exposure to confidential and politically sensitive issues, and the ability to handle them sensitively and discreetly.
• Proficiency in MS Office Suite.

Skills and attributes

• Ability and confidence to represent the Executive Director and the Chair of Trustees and to engage with individuals at all levels on their behalf.
• Ability to anticipate and co-ordinate complex, and sometimes changing, travel and meeting arrangements across time zones.
• High level of autonomy and resourcefulness and strong problem-solving skills.
• High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
• Ability to analyse and to think strategically about complex issues and to quickly understand new information.
• Excellent communication skills and ability to work collegially with others.
• High level of English language oral and writing skills and the ability to draft succinctly.
• High level of attention to detail and excellent organisational and administrative skills.
• Ability to remain composed under pressure, to respond to conflicting demands on an urgent and ad-hoc basis, and to prioritise workload appropriately.

To apply

Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:

• the job title/position you are interested in and the location of the job (in the subject line of your email); and
• covering email/letter detailing how you meet the specified role requirements and your salary expectations.

Closing date: Closed

Interviews are held via video conference as part of our standard international recruitment process.

Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.