Location: Montreal, Quebec
Duration: Permanent
Salary: Competitive, plus benefits
Hours: 40 hours per week, full time
About the role
Team: ISSB
Reports to: Manager—Executive Coordinators/EA
On 3 November 2021, the IFRS Foundation Trustees announced the creation of a new standard-setting board—the International Sustainability Standards Board (ISSB)—to help meet the demand from international investors for high-quality, transparent, reliable and comparable reporting by companies on climate and other environmental, social and governance (ESG) matters. The ISSB builds on the success of the International Accounting Standards Board (IASB) as well as the work of the Climate Disclosure Standards Board and the Value Reporting Foundation (formerly IIRC and SASB), which both consolidated with the IFRS Foundation in 2022.
What we are looking for
A team of executive coordinators work together to provide administrative support across the organisation. Each coordinator has their own responsibilities; however, these may shift from time to time and coordinators will cover for each other during periods of leave. The successful candidate will be someone who has a flexible attitude, is able to assume responsibility for a range of tasks and enjoys helping to make the lives of others easier.
Key Responsibilities
- Diary management across multiple time zones, including booking meeting rooms, dial in details, and external AV if required.
- Manage extensive, detailed and frequently changing national and international travel arrangements, including:
- booking transport and accommodation, applying the Foundation’s travel policy.
- completing/securing visas and other travel documentation.
- itinerary planning.
- Processing expenses and credit card reconciliations.
- Scheduling meetings and events, often with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to co- ordinate availability.
- General administrative support, as requested e.g. correspondence, arranging dinners.
- Undertake ad hoc projects as and when required.
- Working with the Office Director to assist in the smooth running of the office, this might include:
- ordering taxis, couriers, booking and ordering lunches, meeting rooms, office stationery and other general office supplies.
- liaising with vendors, including cleaning, catering, and security services.
Required skills and experience
- Must be bilingual in French and English (fluency in speaking, reading and writing).
- Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
- Previous experience of supporting senior-level executives in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
- Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
- Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
- High level of autonomy and resourcefulness and strong problem-solving skills.
- Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately.
- High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.
To apply
Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:
- the job title/position you are interested in and the location of the job (in the subject line of your email); and
- covering email/letter detailing how you meet the specified role requirements and your salary expectations.
Closing date: Closed
Interviews are held via video conference as part of our standard international recruitment process.
Due to the number of responses, we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.
