Asia/Oceania Liaison Office: Office Director

Reports to: Executive Director of the IFRS Foundation

Based: Tokyo

Term: A five-year term, on secondment to the IFRS Foundation, with an option to extend the term for a further period.

Job purpose: To provide leadership in promoting the work and activities of the IFRS Foundation and International Accounting Standards Board to stakeholders across the Asia-Oceania region, and to be responsible for the strategic planning and operation of the office including all administrative and IT services.

Background

The IFRS Foundation, the oversight body of the London-based International Accounting Standards Board (Board), opened an office in Tokyo for enhanced liaison in the Asia-Oceania region in 2012. Find out more about the Asia-Oceania office here.

Principal accountabilities

Leadership and ambassadorial role

  • Provide leadership, strategic thinking and planning to promote adoption and support of IFRS Standards in Japan and across the Asia-Oceania region.
  • Undertake an ambassadorial role by working in close cooperation with the Foundation's communications and external relations team to ensure relevant Asia-Oceania stakeholders are kept up to date on the work of the Foundation and the Board.
  • Welcome visitors from AOSSG, regulators, CPA institutes and other stakeholders in the region to the Liaison Office.
  • Provide regular support to locally based IFRS Foundation trustees and other visiting trustees, Board members and IFRS Foundation staff.
  • Maintain regular liaison with staff in London office, as necessary.

Technical role

  • Liaise with the Executive Technical Director and the technical team about issues of interest to Asia-Oceania stakeholders.
  • Liaise with the Executive Technical Director and the technical team to assist with interaction with national and regional standard-setters and regulators in the Asia-Oceania region and help establish outreach communication sessions via video/telephone conference calls or supporting podcasts/webcasts produced in the office.
  • Undertake technical research and/or outreach, as requested by the Board.
  • Support the adoption of IFRS Standards by undertaking policy-related research and/or outreach, as requested, regarding countries and companies using or planning to adopt
  • IFRS Standards.

Office operational responsibilities

  • Responsibility for all office administration including financial control to ensure the office is legally compliant with local and international law, functions within the Foundation's policies and procedures and operates in a professional manner. For details, see below.

Skills and attributes

  • Strong leadership ability with the gravitas and network in Japan and the region to undertake an ambassadorial role.
  • Ability to talk with and be credible in engaging with preparers, standard-setters, regulators and users of financial statements.
  • Strong strategic thinking and planning ability.
  • Good organisation and communication skills.
  • Essential to be bilingual in Japanese and English, both spoken and written, with the ability to translate documents.
  • Ability to understand technical accounting terminology to allow effective communication with other staff and stakeholders, to conduct technical research activities and to support adoption in the region.
  • Must be independent, dependable and trustworthy.
  • Confident with standard IT office equipment and sophisticated telecoms systems.
  • Understanding of importance of health and safety and security within an office environment.

Qualifications and experience

  • Educated to degree level.
  • Qualified accountant, or having a strong understanding of financial reporting.
  • Experience of dealing with professional people at a senior level.
  • Experience of working in or around technical accounting departments or accounting bodies.
  • Previous experience of office manager role in small-medium sized company.

Office operational responsibilities, some of which will be delegated to team members:

Financial control

  • Manage and control the office budget, authorising expenditure within pre-set limits. Managing petty cash and purchase invoices ensuring all items are properly recorded in finance systems.
  • Translate Japanese invoices and other relevant correspondence into English, as necessary.
  • Ensure all financial documentation and payments are properly approved and directed to the appropriate people.

Facilities management

  • Directly manage the relationship with the building company in all matters regarding security, health and safety and building changes/notices.
  • Manage IT in liaison with the London IT team.
  • Managing the contracts for office suppliers and general upkeep of the office, such as cleaners, equipment and stationery.
  • Review, maintain and report to the local authorities as necessary any health and safety policies ensuring they are observed and compliant with local regulations.
  • Arrange regular safety testing of electrical and telecoms equipment.
  • Maintain and regularly change security codes and issue building security passes.
  • Manage the condition of the office and arrange for necessary repairs.

Day-to-day operation of the office

  • As the central point of contact for visitors to the office, ensure visitors are received in a professional and efficient manner.
  • Ensure the office is maintained in an organised and efficient way.
  • Ensure all incoming mail is appropriately directed and an office filing system is maintained.

To apply

Please send a detailed CV and covering letter outlining why you meet the requirements of the role to recruitment@ifrs.org.

Closing date: 27 October 2017

Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within two weeks of the closing date you may assume that your application has been unsuccessful.

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